Workstations
Computers, laptops, and user devices that need ongoing maintenance and support.
$0.99
per workstation / day
Transparent Pricing Inputs
Dental IT Pricing.
Start with clear per-device pricing, then build a support plan around your actual workstations, servers, phones, dental software, security, backups, locations, and support requirements.
Published workstation, server, and phone inputs
Dental-specific scope and vendor coordination
Plans for individual and multi-location practices
Final scope documented before service begins
Published Baseline
Simple pricing inputs.
Workstations
per workstation / day
$0.99
Servers
per server / day
$2.99
VoIP Phones
per phone / month
$4.99
Planning inputs only. Final pricing depends on the approved scope, minimums, users, locations, security products, backups, software, projects, and support requirements.
Monthly Maintenance Rates
Simple pricing inputs for faster planning.
These published rates provide a starting point. Your final service agreement will define included support, tools, licenses, response standards, projects, and responsibilities.
Servers
Physical or virtual servers supporting dental software, files, users, and practice workflows.
$2.99
per server / day
VoIP Phones
Business phone endpoints that need configuration, maintenance, and ongoing support.
$4.99
per phone / month
Important VoIP pricing disclaimer
The $4.99 rate represents the published phone maintenance and support input. PBX licensing, telephone carrier service, phone hardware, number porting, taxes, regulatory fees, emergency calling services, installation, configuration projects, and other associated costs may apply.
Choose a Planning Framework
Starter, Growth, and DSO plans.
Each tier is a planning framework—not a fixed package or arbitrary monthly total.
Starter
A practical starting framework for smaller dental practices that need dependable support without building an oversized IT plan.
Best for
Independent and single-location practices with a straightforward technology environment.
Per-workstation maintenance planning
Optional server and VoIP phone coverage
Remote help desk support structure
Dental software vendor coordination
Cybersecurity and backup recommendations
Technology inventory and onboarding review
Most Flexible
Growth
Expanded planning for practices adding providers, operatories, technology, servers, or additional business-critical systems.
Best for
Growing practices, larger teams, and organizations preparing for expansion or a second location.
Expanded workstation and user support
Server, network, and Wi-Fi planning
Backup and recovery oversight
Proactive maintenance recommendations
Cybersecurity and access-control planning
Recurring technology strategy reviews
DSO
A custom support and governance framework for dental groups that need consistency across offices, systems, vendors, and teams.
Best for
Multi-location dental groups, centralized operations teams, and acquisition-focused organizations.
Multi-location technology standards
Centralized vendor coordination
Location onboarding and transition planning
Security and access governance
Cross-location backup and recovery planning
Executive reporting and technology roadmaps
Plan Comparison
Compare the intended scope of each tier.
The final agreement—not this table—controls what services, tools, licenses, response standards, and projects are included.
| Plan feature | Starter | Growth | DSO |
|---|---|---|---|
| Best fit | Single-location practices | Growing dental practices | Multi-location groups |
| Location structure | One primary location | One or several locations | Custom multi-location environment |
| Workstation support | Per-device planning | Expanded team coverage | Standardized across locations |
| Server support | Available when required | Included in the scoped environment | Centralized or location-specific |
| Dental software coordination | Core vendor coordination | Expanded integration support | Centralized vendor management |
| Network and Wi-Fi | Essential support | Proactive planning | Cross-location standards |
| Backups and recovery | Recommended by environment | Managed recovery planning | Organization-wide strategy |
| Cybersecurity planning | Baseline safeguards | Expanded security controls | Centralized governance |
| Technology reviews | As needed | Recurring planning reviews | Executive roadmap and reporting |
| Projects and deployments | Quoted separately | Quoted and prioritized | Custom project roadmap |
Quick Planning Calculator
Build a preliminary monthly baseline.
Enter the number of workstations, servers, and VoIP phones in your practice. Daily rates are converted using an average of 30.4 days per month.
This is not a final quote.
Security tools, backups, licenses, onsite support, projects, travel, hardware, and other requirements may change the final price.
Workstations
$0.99 per workstation / day
Servers
$2.99 per server / day
VoIP Phones
$4.99 per phone / month
Estimated Monthly Baseline
$0.00
Planning estimate only
Workstations
$0.00
Servers
$0.00
VoIP Phones
$0.00
What a managed plan may include
Support planning for dental workstations and daily practice technology
Remote support structure based on the approved service agreement
Dental software and imaging vendor coordination
Documentation of supported devices, systems, and vendors
Recommendations for cybersecurity, backups, access, and lifecycle planning
Clear escalation when an issue requires a software or equipment vendor
What usually requires separate scope
New computers, servers, network hardware, phones, and other equipment
Software subscriptions, cybersecurity licenses, cloud backup licenses, and vendor fees unless specifically included
PBX licenses, telephone carrier service, number porting, taxes, emergency calling fees, and VoIP hardware
Major migrations, office buildouts, structured cabling, deployments, and other project work
After-hours, emergency, travel, or onsite services not included in the approved agreement
Product-specific database repairs, licensing issues, or vendor-controlled software features
More Planning Tools
Need a more detailed estimate?
Use the SMART Solutions planning tools for a more detailed maintenance or security-system estimate.
Managed Maintenance
Maintenance Cost Estimator
Build a more detailed technology-maintenance estimate using your computers, servers, networks, phones, and support requirements.
Open EstimatorCamera Installation
CCTV Installation Estimator
Planning a camera system for your dental office? Estimate installation costs based on location, facility type, and camera count.
Open CCTV EstimatorPricing Questions
Frequently asked questions.
What is included in Dental IT pricing?
Final inclusions depend on the approved service agreement. A plan may cover workstation maintenance, remote support, server support, network support, vendor coordination, proactive maintenance, cybersecurity tools, backup oversight, documentation, and technology planning. The written proposal will identify exactly what is included.
What is not included in the published unit rates?
The published rates do not automatically include hardware, software licenses, cybersecurity licenses, cloud backup storage, project work, cabling, installations, migrations, travel, carrier service, PBX licenses, number porting, taxes, or vendor charges. These items may be included or quoted separately depending on the approved plan.
Does pricing change based on practice size?
Yes. Final pricing can change based on the number of workstations, servers, phones, users, locations, dental applications, imaging systems, security requirements, backup needs, support hours, and complexity of the environment.
Can we use different plans at different locations?
A multi-location organization may be able to use different support scopes by location. However, some security, documentation, identity, backup, and management standards may need to remain consistent across the organization. The final structure should be reviewed during the assessment.
How are daily rates converted into monthly estimates?
The planning calculator uses an average of 30.4 days per month for services priced by the day. Actual billing terms, counts, minimums, and service dates will be defined in the final proposal and agreement.
Is the online calculator a final quote?
No. The calculator provides a preliminary planning estimate using the published unit rates. Final pricing requires a review of the practice’s technology, users, locations, security needs, backups, software, support expectations, and project requirements.
Build Your Dental IT Plan
Get pricing based on your real practice environment.
Tell us how many locations, workstations, servers, phones, dental applications, and imaging systems you use. We will build a clear scope around your support, security, backup, and growth requirements.